Smokeball is a hybrid desktop and cloud-based law practice management software for law firms who run on Windows. Its robust document and automation features are tightly integrated with Microsoft Word and Outlook.
For Law Practice Management Software, the following are essential features, and you should therefore expect to see a check in every box in this section.
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Windows only. If you use a Mac, you will have to run Windows using virtualization software like Boot Camp, Parallels, or VMWare Fusion in order to use Smokeball.
Apps. There are also limited mobile apps for both iOS and Android. These show you information in matters, your daily digest, your calendar (and those of your colleagues, if applicable), your tasks and to-do list, and also let you add documents to a matter.
After you sign up, a representative will schedule a call with you. They’ll guide you through the install process as well as remotely install and configure the software for you. This includes:
In short, the setup process is fairly time-intensive, but, in general, robust functionality requires some set-up.
Migration. Except for your contacts, there is no way to bulk import information from other practice management software into Smokeball. For contacts, you can provide a CSV file to Smokeball during your onboarding experience.
Template setup. There are three ways to get up and running with document assembly: (1) use the pre-installed templates, which include public court and administrative forms; (2) give your documents to Smokeball, which will turn them into templates for you; or (3) set up your templates yourself.
Task permissions. While it is convenient to be able to view the tasks of everyone at the firm, there is no way to restrict permissions if you don’t want everyone’s tasks to be shared with everyone else at the firm.
Ai (Activity Intelligence). Ai is a tool to help you keep track of what’s happening in your firm on a day-to-day basis. Activity Intelligence allows you to add activities to client bills or simply review your and your team’s productivity.
Invoicing included. You can track your time in their interface—either automatically or manually—and use its billing features to transform your time entry into finalized invoices and send invoices.
Backup. For storage and backup, Smokeball uses Amazon S3, a cloud-storage service with a high level of security, uptime, and backup capabilities.
Security. Smokeball uses 256-bit SSL encryption for all data traveling between your computer and their servers and all data while at rest. For what it’s worth, most of the cloud-based practice management software options in our directory use 256-bit SSL encryption.
Smokeball’s pricing information is available upon request. To learn more about their pricing options, you will need to reach out for more information.