Fujitsu ScanSnap iX1500 Document Scanner Review

The Fujitsu ScanSnap iX1500 is the newest in the line of impressive ScanSnap scanners we’ve reviewed and recommended for paperless law offices over the years and replaces the iX500.

The ScanSnap line, including the new iX1500, are the scanners we most recommend for small law firms and paperless office management.

If you need a document scanner, this is still the one you should get, and it remains the top pick in our buyers guide for scanners. Here’s why.


Fujitsu ScanSnap iX1500 Price and Features

The iX1500 is about $415 on Amazon.

There are less expensive desktop scanners that will get the job done, but the ScanSnap iX1500 is substantially better than any of them, and it has a lot more to offer, feature-wise. 

The iX500 scans 30 double-sided pages per minute. It will automatically detect and remove blank pages, although this is conservative and you will probably find plenty of blank pages in your scans. It is also good at detecting when two or more pages get pulled into the scanner at the same time. When this happens, the iX1500 will stop to let you separate the pages before it continues. With the ScanSnap Connect app for iOS and Android, you can scan wirelessly to your smartphone or tablet.

With ScanSnap Cloud, you can scan directly to almost a dozen cloud services, including Dropbox, Box, OneDrive, Google Drive, Evernote, and more. ScanSnap Cloud is by far the easiest way to use the iX1500 for normal, day-to-day scanning. For longer documents or more complex scanning jobs, you will want to use ScanSnap Connect with your mobile device or ScanSnap’s management software with your computer.

Hardware and Design

As far as scanners go, the iX1500’s simple new white and black form looks pretty nice on a desk. It is unobtrusive without being unattractive. Not that style should be a major concern when scanner shopping.

Inside the scanner is a processor that helps speed up image processing and handle processing when the iX1500 is not plugged into a computer. It even handles optical character recognition, which means you’ll spend less time waiting for OCR to finish than you would with other scanners (or older ScanSnaps).

Like most document scanners these days, the iX1500 has an ultrasonic multi-feed detector. And to reduce the chances you will need it, there is a new Separation Roller setup for paper picking.

The feeder is 9″ wide, so it can handle pages that are just a bit wider than standard US letter or A4 paper. On the opposite end of the spectrum, you can scan teeny-tiny receipts, although you might have to move them around to make sure the scanner can tell there is a piece of paper in the feeder. You can also scan thicker documents, like drivers licenses and passports. Credit cards and drivers licenses go through this scanner just fine. Passports are a tight fit, but you can get them through.

One great improvement with the iX1500 is the addition of a full-color touchscreen interface to navigate the scanner’s menus and connectivity.

But it’s worth pointing out that if you are comparing the iX1500’s feature list to another scanner’s feature list, you are missing the point. The ScanSnap isn’t just a list of features, it is designed to make scanning easy, which is really important if you are going to use it all the time.

Bundled Software

What really makes the ScanSnap stand out is how easy it is to use. Manufacturers of competing scanners can’t seem to keep themselves from adding buttons, while the ScanSnap has a clean touchscreen interface. And unlike most of the competition, the ScanSnap scanning utility is simple, friendly, and easy to use. I think the ScanSnap management software is the most underrated feature of the ScanSnap line of scanners. Fujitsu didn’t just bundle its scanners with PaperPort (which was awful the last time I used it) or hack together an ugly-but-functional scanning utility. Fujitsu put in the time to design the user experience to make ScanSnaps easy to use without sacrificing functionality.

And it works really well.


The ScanSnap iX1500 is quick, reliable, and easy to use. Here it is in action:

Who Should Buy a ScanSnap iX1500?

If you are in the market for a desktop document scanner, the Fujitsu ScanSnap iX1500 is the one you should buy. There is really no question about it.

There is only one exception to that recommendation: if you know you need TWAIN, you should look for another scanner, like one of those I have mentioned above. If you don’t know whether or not you need TWAIN, don’t worry about it. I’m pretty confident that you don’t.


The Fujitsu ScanSnap iX1500 desktop scanner, the newest in the long line of ScanSnaps we love, is the scanner you should buy.

Rating: 5 (out of 5)

Originally published in 2013. Updated 2019. Republished on 2019-10-15.


  1. Avatar David says:

    when wi-fi scanning to a phone, does OCR happen in the ScanSnap or does it still happen on the PC?

  2. Thanks for the review Sam. Is it worth the upgrade from the S1500?

    • Sam Glover Sam G. says:

      From my review:

      If you already have a scanner and are wondering if you ought to upgrade, ask yourself whether you want the option to scan to a phone or tablet at desktop scanning speeds. If you do, get the ScanSnap iX500. If you never plan to disconnect your scanner from your computer, it is not as compelling an upgrade, unless you just want the latest and greatest (or you don’t want to wait as long for scans to finish).

      This goes for the S1500 as well as any other scanner.

  3. Avatar Josh Williams says:

    Does the iX500 enable wi-fi scanning to your computer?

  4. Avatar Tracy says:

    I agree with your review totally! I’m using it now at a clients and loving not having to hook up my computer – just scanning docs we need for completing a project and when I get home I can open them on my computer. Awesome scanner and company!

  5. Avatar Gary says:

    Here’s a test I’d like someone to do: Take a passport and run it through the iX500.

    My ScanSnap S1500 mangled the passport when I tried this test.

    If the iX500 can scan a passport, I want one.

  6. Avatar anacatherine says:

    Does the iX500 enable wi-fi scanning to your computer ? thanks

  7. Avatar Stephen says:

    Thanks for your reviews! I got a defective iX500 and was tempted to jump ship to the Brother ADS-2000. Your reviews and test files to download helped me to decide that it was worth sticking with the iX500 and make it work.

  8. Avatar Fraidy says:

    I got a defective scanner. First, sometimes it did work and sometimes it didn’t. I had to disconnect it a few times to get it to work. Now, it doesn’t even power on. Should I try getting a new one or should I just give up on this whole ix500 scanner?

  9. Avatar Steve Hayes says:

    Is an iX300 far behind? For portable scanning, that would be my preference.

    • Avatar Steve Hayes says:

      Answering my own comment, I discovered that Fujitsu also makes the Fujitsu ScanSnap S1300i. This has the same cloud capabilities as the 500 and is a much smaller, more portable unit, similar to its prior S300 or S1300. It’s $256 on Amazon. For out-of-the office use, this would be a far better option.

  10. Avatar Sierra says:

    I’m so not a technophile, but so want a scanner.

    Not fully understanding all the ABBY/Acrobat/Word stuff, can I scan documents into a searchable document that will work with Mac Programs- Word for Mac, or Pages? That is really the only reason I want to have a scanner. If it can’t do that, it’s not worth $500 to me (which about the best price in Canada with taxes)


  11. Avatar Paul Majors says:

    Sam, I didn’t notice if you mentioned that the iX500 is also USB 3.0 compatible. I invested in a 4 port add in USB 3.0 card for about $23 with my purchase from Amazon. This increase in speed was remarkable. This scanner is “smokin” fast and one of the smartest investments I have made for my practice in a long time. I could also take advantage of my USB 3.0 compatible external harddrives.

  12. Avatar Dennis says:

    Have you had any experience with the deluxe edition that includes Rack2-Filer Smart and Magic Desktop? I didn’t now if the software was worth the additional $20 or if it was just another junky piece of software to clog up my PC.

  13. Avatar Brett Moore says:

    Just bought one of these on your recommendation. It’s nearly the best thing I have ever owned. It’s a must buy, even if you’re not planning on going paperless.

  14. Avatar Arvid Bux says:

    To be able to scan directly to Evernote of Gdrive, do I need to do that via a PC or Mac? Or can I also perform those taks without a PC/Mac?

    • Sam Glover Sam G. says:

      You can do that from either a PC or a gadget. (Macs are PCs too, FYI.)

      • Avatar Arvid Bux says:

        Thanks for the speedy response Sam. Much appreciated. Apologies, you’re right. I meant Windows of course ;-)

        Was hoping I wouldn’t need an additional device in order to scan to a cloud service. Guess I am demanding too much.

        • Sam Glover Sam G. says:

          I’m not aware of anything that will allow you to scan straight to the cloud without going through a PC, tablet, or phone. It seems like it ought to be possible, but then, I always have my phone, so it’s not much of an imposition.

  15. Avatar curious says:

    i know its not possible to scan directly to your computer via wi-fi and it can only do it to your tablet/phone etc… but once on the tablet/phone then what? how do you get it onto your computer? do you have to email manually sync? or from the tablet can it upload to Google drive or evernote or skydrive automatically?

    if so then it would appear on your computer the next time you turn it on wouldn’t it? so it would de-facto scan to your computer just through the intermediary of your tablet -> cloud service > sync to your computer.

    can you confirm this is possible? i have my finger on the purchase button, but i really want to easily get my scans onto my computer.

  16. Avatar Debbie says:

    I have 2 mobile home parks and some houses that are rentals. I need something to keep records for the diffrent properties for taxes at the end of the year. What do you think would work best for me?

  17. Avatar gates says:

    Sam, can I load software on not only y laptop but my desktop as well?

  18. Avatar Amy says:

    Could you elaborate on the use of this scanner with a Mac – am I correct that it doesn’t come with Acrobat for Mac? What am I losing, and am I overpaying for a scanner that doesn’t include software I can use? Thanks.

    • Sam Glover Sam G. says:

      It does not come with Acrobat for Mac, which means you don’t get Acrobat. Does that mean you are getting ripped off? I don’t really think so, since no other scanner I know of comes with Acrobat for Mac, either. The ScanSnap is still a good price and the best scanner.

  19. Avatar Vaughan says:

    I have watched video and from the comments above I see that wifi to PC scan is not possible. I do not see how this scanner is used in a network. Currently I scan documents to a shared folder on the server through a network connection. Is this possible with this scanner.

  20. Avatar Jean-Denis Muys says:

    It’s probably worth mentioning that, contrary to what the review states, Adobe Acrobat is definitely not needed for a paperless office on the Mac. I would go further and says that it would not be really useful. The reason is that the PDF file format is native to MacOS X: you can produce one from any application that can print, and you can read and annotate one with the built-in preview application. If you need more sophisticated PDF processing, there are a number of 3rd party inexpensive apps that are very powerful. For example I scripted (with Applescript) a very powerful solution that opened and scanned through a 28000-page PDF document, and split it in smaller 3 to 8 page subdocuments depending on page content. I tried to open the original PDF document in Adobe Acrobat: it crashed (perhaps because it was too big). I did that with PDF Clerk Pro by Sintraworks ). Not to mention that Sintraworks was very responsive in their support, even fixing a bug I found in short order.

    At this point in time, my paperless office is PDF-based and Adobe-free. No issue at all.

  21. Avatar Richard Horn says:

    Thanks for your review and comments from others, Sam. However, I have not seen any comments on the ScanSnap’s ability to scan business cards, extract data from them, and store it in both image form and say into Outlook; and then to be able to search for the data. Any experience with that application? Thanks.

    • Sam Glover Sam G. says:

      I think there are much better ways to get business cards into your system, so I don’t use Fujitsu’s card-scanning software. However, I did use it once upon a time, and it worked pretty well, and I can only imagine it has improved since then.

  22. Avatar Gary says:

    Appreciate your practical, straightforward review, and all the informative comments. I was wondering how the scanner does on photos, and whether there is the flexibility to manually adjust the resolution and light/dark settings. Although you dislike organizing software for scanned images, do you now if the ix500 works with PaperPort?

  23. We have used Scansnap for 10 years. Lately, however, with recent security upgrades by windows we have found that ScanSnaps have difficulty connecting to the computer. Sometimes they do, sometimes they don’t. Apparently Fujitsu knew this and created a recover connection utility Any trouble with the new one?

  24. Avatar Pam says:

    Thank you so much for your insight into this scanner. I see the pros for this printer but I would like to know if they are any cons. Thanks!!

  25. Avatar Pam says:

    TWAIN is for photos and I want this scanner for documents, receipts, statements, etc.

  26. Avatar Pete Pearson says:

    Please excuse the ignorance because I’m a first time desktop scanner shopper and have never been accused of being a deep thinker when it comes to IT stuff. I’ve checked the manufacturer’s site and don’t see an answer to this question.

    I already have a scanner of sorts (HP Officejet PRO 8600. The HP is an “All-In-One”) that does decently with small scan jobs. It’s slow (2.25 ppm or so) and doesn’t do what I need for large documents. In the past I have handled most large document production needs the old fashioned way (copies). I want to start scanning medicals that sometimes run 100 or 200 pages (I have a PI practice) for demands and RPD responses so I can transmit them on CDs/DVDs/flash drives, via the cloud or something.

    My question – how does this machine do at large jobs? I see the ADF holds 50 pages. Is it easy to tell the machine you are not “done” after it pulls the first 50 pages through? I ask because on my current machine if my document exceeds the size of the ADF holder I have trouble getting it to accept more pages as being part of the same pdf. (This may be due to my limitations, not those of the machine). Regardless, I’d like a machine that is faster and it looks like what you are recommending is roughly 10x faster than what I’ve got. Thanks very much.


    Just got this baby. This is a joy to operate and makes things so much easier to run my office. Absolutely the best thing I have bought in a while. Thanks for the recommendation, Sam.

  28. Avatar Camburn says:

    Does this scanner do double sided scans?

    I can not find in the specs if it does or not.

    Thank you.

  29. Avatar David Wilson says:

    Hi Sam,

    Can you tell me the scanning document length capabilities? I need to scan legal documents (2 sided). Will the Fujitsu ScanSnap iX500 handle this?


    David W

  30. Avatar John Muench says:

    Hi all,

    I am confused … It appears as if both the NeatDesk and the ScanSnap iX500 should automatically shuffle the scan to your designated file; yet I do not see any verbiage for it.

    I have a Windows 8 Computer with MS Office. I would like this (which ever one is best), to scan and add to a file. Receipts would allow me to automatically add a receipt and categorize it. Is such automation possible, or available? Is such automation available with MS Office? Thanks, John.

  31. Avatar Pete Pearson says:

    I bought this and love it. Fast. Simple. But it does not appear to be designed to allow me to scan direct to my computer without using the USB – no wireless scanning. It will scan to my phone or tablet, but not my office computer. Any way around that?

  32. Avatar Christina Forbes says:

    After all the reviews, the TWAIN element of Brother ADS 2000 lured me in. I picked one up on Saturday (Microcenter), tried for over 3 hours to get it to scan two pages without gumming up, it sounded like a mack truck on a dirt road and I took it back on Sunday. Full refund. Bought the ScanSnap iX500, and 15 minutes later, in silent swishing, put a whole month of bills through, all different sized and thicknesses. Like a dream, downloaded to the exact file folder, and I am a happy camper. My law office, here i come!!! I would recommend that you zoom past go and get the ScanSnap and not mess around with other brands.

  33. Avatar dawk says:

    My question is simple does this scanner work with IMAC? If so is there anything special I need to buy in order to use it right out of the box? Thank you

  34. Avatar Bill says:

    What do you think about using to scan old photos? Speed and quality? Thanks

  35. Avatar eric says:

    How good is this scanner in scanning receipts?

  36. Avatar Rich says:

    Do you know if an IMac with Parallels loaded with Windows 7 will handle the Fujitsu provided Windows software especially Acrobat X? Also, I assume there is a different driver for the the Mac OS and Windows 7. Correct?

    • Avatar Sam Glover says:

      If you have a Mac, you don’t need Parallels to use a ScanSnap. There’s Mac software in the box. If you want to use Acrobat X, you would need Parallels, though, or the Mac version of Acrobat X.

      • Avatar joe bahgat says:

        If you buy the ScanSnap that comes bundled with Acrobat X (for windoze) you can purchase a cross-platform upgrade from Adobe (I don’t know the current cost).

  37. Avatar Rich says:

    Thanks for your help. You are doing a great service.

  38. Avatar Zsolt67 says:

    Is itt possible to scan small receipts? Also can it scan different size documents in one batch?

  39. Avatar Bedazzled says:

    When I go to search a keyword in my folder it always comes up empty. I thought I would be able to search in my receipts folder and type “Staples” or “shirt” and it would be able to find the receipts with those keywords in it. Either that technology does not exist, or I am doing something wrong. Any thoughts would be much appreciated.

  40. Avatar Wayne McKinney says:

    There are two scanners on Amazon, mit and mit out the Rack2 bundle. If I buy the cheaper one, do I still get ScanSnap?

  41. Avatar vincent says:

    We run 3 websites. The start of the day we print 100’s of papers each one a customers order. A person in the ware house pulls the order and packs it. We then take that paper and file it away. if a customer says he or she is missing something the first thing we do is look for the order the warehouse person used to pull it. This can be very time consuming if it was a month ago we would need to look in 100’s of papers. Can this item take each one of those papers and store the pull and pack list in each area and then can i look up each paper by the invoice number?

    thank you

    • Avatar Sam Glover says:

      The scanner just scans things. You could easily scan each invoice and save it with the invoice number, then sync up the documents between workstations. That’s fairly trivial, with something like Dropbox. But if this is mission-critical, you should probably be working with an IT consultant to create a solution that works for you.

  42. Avatar Oldgraymare says:

    Would you know if both the s1300i and the ix500 can be installed on the same Mac? Will it install 2 versions of software?

  43. Avatar Alex says:

    I am a big fan of the design of the scanner, it makes me think of tron, but wouldn’t it better if it was an all in one?

  44. Avatar Laura says:

    I have had this scanner for about 3 or 4 months now & it’s not working!! It worked one day & then the next day I tried to turn it on & the blue light came on but nothing happened!! So I left it alone & the next day I tried it again & it started to scan about half-way through everything I was scanning it stopped & the wheels on the inside just kept turning for 2 or 3 minutes by themselves!! & now it has stopped working altogether!! Very stressful cause now I don’t know what’s wrong with it or how to fix it WITHOUT having to take it to someone & pay more money!! Can anyone help??

  45. Avatar says:

    Sam – I bought the ScanSnap S1500 partly based upon your recommendation. Its been great BUT it wont scan handwritten images or very small letters, like a bank routing number, etc. Do I need to upgrade or is it me being a dummy? Any help greatly appreciated. Jim

    • Avatar Sam Glover says:

      What do you mean it won’t scan those things? Do you mean it won’t recognize the text, or you can’t get the paper through the scanner?

      If it’s an OCR problem, that’s the software, not the scanner. Nothing I’m aware of does a very good job with handwriting, and the tininess of the letter is certainly a factor. Ratcheting up the resolution should help with the latter, though.

  46. Avatar annie says:

    i want to buy this scanner because i need to get rid of years of paper, however I was wondering if you can just save to a flashdrive? do not feel comfortable with saving on the cloud just yet and have a really old laptop with limited memory. Can you help me?

  47. Avatar Mac says:

    Sam: I am wanting to buy the ix500. One question. How large are the files from an accurate and reasonable quality scan, saved in pdf file format? I suppose I would define an accurate and reasonable quality scan as one that you can email easily, open easily, and can be read easily without issues about what certain words or letters are. Thanks. Mac

    • Avatar Sam Glover says:

      It depends on how big of a document you are scanning, of course, but at the quality required by the courts, a one-page color scan is 156 KB. A two-page black-and-white scan is 86 KB. A 36-page brief in which all but one page is black and white is 3.6 MB.

  48. Avatar Bill B from SD says:

    Just got mine today, (largely because of your reviews). I could not possibly agree more. This thing is a life changer.

  49. Avatar coastaldata says:

    I just got the Neat Scanner recently, not because it was the “best” or the “fastest” scanner, but because when you scan receipts it recognizes the vendor, the tax amount, and the total amount, and then allows you to assign expense categories, and then, it can even push this data to QuickBooks or email it as an expense report. Does the ScanSnap software do anything like this, or is this functionality exclusive to Neat? Of course, the Neat scanner really fails because it can ONLY work with the Neat Desk software, and does not present itself to Windows as an installed device. Thoughts?

    • Avatar Sam Glover says:

      Does that actually work for you? The last time I reviewed the Neat software, it didn’t work as advertised.

      Anyway, that’s not a killer feature, for me. It’s easier to just download information to QuickBooks directly from your bank.

      • Avatar coastaldata says:

        Yes, it actually works pretty well. In QB, in order for things to work optimally, you need to have both sides of the transaction, the bill and the payment. While you can enter the matching side of the transaction against the downloaded transaction, it can be more error prone, and does not provide as good of reporting for expenses. For the expense report, I sometimes use a customers’ credit card to make purchases for them, and Neat creates an Excel document with the numbers of the first sheet, and the images on the next sheet… This makes me a hero with the customers bookkeeper, and now she wants Neat for herself, but I wanted to make sure there isn’t something better out there.

      • Avatar joe bahgat says:

        I agree with Sam. I asked Santa for a Neat scanner, back in 2009, and I put up with it for about a year before stepping up to a (marginally) capable Canon all-in-one. About a year after that, I finally bit the bullet and bought a ScanSnap S1500M, and after I did, I’d wished I’d done it long before.

        Ironically, though I now consider the Neat line of scanners as tech toys, that 2009 xmas gift ultimately put me on the right path to becoming a paperless ninja.

      • Avatar N67 says:

        Agreed. Scanning then to quicken is not productive. Keeping accounts syn’d between them… Change a category in quicken, do it again in Neat. If you ever abandon or they abandon their database, you have nothing left. All scans inside a database… Not future proof.

  50. Avatar Lou Milrad says:

    Based very much upon this review and the many helpful comments, I this week purchased the unit, and immediately scanned in a couple of piles of business cards that have been sitting in the corner And for which I had previously used CardScan and which I basically abandoned after the company no longer maintained a web-based integration capability. ScanSnap is exceptionally fast and it’s an absolute joy to be able to control it from my iPhone. Unlike the majority of document fed scanners (which tend to periodically destroying documents as they passed through the feeding mechanism, ScanSnap provides a feed through that only “very occasionally” catch a document. This seems to only occur when the paper guides are set properly. A couple of functions didn’t operate as smoothly as I had anticipated, but problem was soon solved by going to the Fujitsu site and downloading the most current version of the varied software applications.

  51. Avatar Karlyn says:

    I am a teacher . Would the scan snap work to scan 30 plus pieces of daily student class work from multiple classes? Does it recognize hand printed words? Thank you!

  52. Avatar Nancy says:

    This is my first scanner after doing the research. I was very disappointed in the lack of directions so I’ve been scouring the internet trying to find help since I’m brand new to all this cloud stuff and other software. I have the ix500 and it’s super fast! Can you recommend where to save business cards to that would be accessible from both laptop and iphone/ipad? Also, I’m trying to manipulate data and having a hard time … is there a “help” desk at the company I could call and talk to someone? I don’t really know what some of the software is for, why it’s included or how to use it :-( I SO want to get organized but I’m having a hard time getting started. What is Magic Desktop used for? Do I really need it? Thank you so much for all your help in advance … a direct line would be nice! LOL

    • Avatar Sam Glover says:

      The long, involved answer starts with “it depends.” It would be impossible to give that answer here.

      The easy answer that will probably save you a lot of time and meet your needs is “get Evernote and put everything in it.”

      That wouldn’t be the right answer if you were a law firm, but it sounds like you’re mostly doing this for personal use, in which case Evernote is awesome.

  53. Avatar notacar says:

    Looks like the ix500 is a step backwards for Linux users as Fujitsu does not play nicely with the SANE project and the backend therefore had to be reverse-engineered. Yuk.

  54. Avatar Sam Glover says:

    I just learned that the iX500’s operating parameters are not ideal for a Minnesota basement office in January. The official parameters are apparently 41–95ºF, and 20–80% humidity. My iX500 sits about 1 foot from a concrete block wall that is probably hovering near freezing. I sit in front of a space heater, but it doesn’t warm up much of the rest of the room. And there’s no way the humidity is above 20%.

    The iX500’s paper-picking rolls are just spinning on the paper. Even with help, they will barely pull anything through.

    This is not really a knock on the ScanSnap. I doubt its operating temperature is much different than any other scanner. But since we’ve got at least another week of sub-zero temperature in the forecast, it looks like I’ll need to bring my scanner upstairs if I want to scan anything this week.

  55. Avatar Andre Pereira says:

    Hello, I would like to know if it’s possible the scanner working at a server, who doens’t have a user logged on. I’d tested that but the scanner doesn’t scan. It’s possible to do this??
    Thank you very much.

  56. Avatar Jan says:

    can this scanner (wireless) be linked to different computers?

  57. Avatar John Longfellow says:

    I’ve just completed my first year as a business owner :) and have tons of receipts to go through. NeatDesktop caught my attention, but Fujitsu keeps coming up as the better choice in the different blogs I’ve been scouring. My question… Will the ix500 allow me to scan all my receipts then with included software, help be categorize and play well with QuickBooks? Thanks in advance Don!

    • Avatar Sam Glover says:

      No. But the best way to get your receipts into QuickBooks is to connect QuickBooks to your bank account, not to manually enter all your receipts — with or without the help of a scanner.

      • Avatar John Longfellow says:

        Don, that makes sense, but my bank account will not have itemized receipt information for an audit, right? So, I’ve noticed that “Outright” imports transactions as they appear in my bank account, and then allows me to attach a receipt image. After doing a little more research, seems like scanning the receipts, uploading to a service such as Shoebox, then connecting your software, in my case, Outright… to shoebox to attach those receipt images…. has become the standard for small business. Am I missing something? After all, I am new at all of this. Thanks in advance!

        • Avatar Donnie says:

          Use one credit card for all purchases. Ask your CPA or accountant what detail you need to go into. You are talking about doing a lot of work. Make sure you need to do the work before you do it.

  58. Avatar HawkOwl says:

    Hi, I’ve been considering the NeatDesk, and now this ScanSnap, to enter receipts into my Mac (I have a paper pile that is nearly 3 years old!). So, I’m wondering two things: Is this useful for home organization? That is what the NeatDesk is billed as. And, can I use this to scan and print photos and such?
    Oh, another question: can the scanned documents be edited? I used to be a paralegal and darned if I could remember what the name of the page scanner we had 15 years ago was… Thanks!

    • Avatar Sam Glover says:

      Yes, it is useful for home organization. And you can use it to scan photos, although if you’re looking for high-quality scans, get a good flatbed scanner, not a sheet-fed document scanner.

      You cannot edit scanned documents. The scan just creates an image. This is true for all scanners.

      However, the software that comes with the ScanSnap will let you recognize the text and turn the document into MS Office documents. Sometimes, this works really well. Other times, not so much, but it is the closest thing there is to scanning a document for editing.

      • Avatar HawkOwl says:

        Thanks so much! Does it work well, recognizing the text, reading it, sorting receipts? NeatDesk makes some pretty lofty claims! And either way, you just have them in a file somewhere, right? They don’t’ get entered into Quicken automatically, right? I guess I should/could go to their websites and research there. I was just wondering what real life people are doing with it and how they like the software.
        Thanks again!

        • Avatar Sam Glover says:

          Neat works with QuickBooks. I don’t know about Quicken. In any case, just connect Quicken to your bank accounts. Scanning your receipts and loading them into Quicken is the most cumbersome thing I can imagine. And totally unnecessary, unless you just use cash.

          • Avatar N67 says:

            Had the neat, returned it. It does export then import into quicken with too too many errors. All the dates come in from 11-jan-99 to nov-01’99 which will sort at the very top due to the ’99. Called tech support, they said import into quicken then fix the dates. Yeah. RETURN.

          • Avatar MathisDairy says:

            Hi Sam, great review! Could you expand on your suggestion to connect Quicken/QuickBooks to your bank account instead of scanning in receipts? My bank account only has summary transaction details, not detail. So if my goal is to create a paperless office, how would my linked bank account create the audit trail I need for my small business?

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