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Ooma Office

Ooma Office Rating:


  • Customer Experience & Support - 8/10
  • Pricing & Value - 8/10
  • Security - 8/10
  • Innovation & Future-Proofing - 9/10
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Rating Breakdown

Our Rating: 4.1/5

Our rating is based on our subjective judgment. Use our resources—including our rating and community ratings and reviews—to find the best fit for your firm.

About Ooma Office

Ooma Office is a cloud-based VOIP phone system that enables businesses to replace their traditional land lines with a reliable, easy-to-manage phone system in the cloud, and familiar physical phones. It gives firms the reliability of a full traditional phone system plus the flexibility of VOIP technology with advanced features like automated call routing, SMS text messaging, call recording, spam blocking, and more.

Who Ooma Office is For

Ooma is a good fit for small law firms looking for a more sophisticated, cloud-based phone system they can set up and configure themselves, but it can also scale with your firm as it grows. It’s probably not a great fit if you don’t want to be involved in managing your own phone system.

Ooma Office Features

Services Offered
  • Phone
Starting Price
Free Trial
Software Integrations
Virtual Receptionist Features
While all virtual receptionist services include a live receptionist and allow you to use your own phone number, some offer additional features like appointment scheduling or client intake. Availability varies, as well. Some virtual receptionists are available 24/7/365, while others are available during business hours (usually extended to accommodate multiple North American time zones) with voicemail outside of those hours.
Live Receptionist
Although they are called "virtual" receptionists, the person who answers the phone is, in fact, a real person who can use your customized greeting, request information according to your instructions, make warm transfers to you, or take messages.
Receptionist Hours
Appointment Scheduling
You can give your receptionist access to your calendar or scheduler so they can book appointments for you.
Client Intake
A virtual receptionist service can be a partner in your intake process rather than only and ask questions and gather information according to your intake script.
Outbound Calls
Some virtual receptionist services will make calls for you in order to relay basic information such as confirming an appointment, providing directions to your office, or making referrals.
Free Local or Toll-Free Phone Number
You may prefer to use a different phone number to help you track your callers, or a toll-free number to make it easier for some people to contact you.
Additional Languages
Chat Features
There are two kinds of chat offerings: live chat and chatbots. Both can be hosted on your website so that visitors can contact your firm by typing rather than calling. Live chat means a real person is available to chat with visitors, like a virtual receptionist for text-based messaging. A chatbot, on the other hand, offers pre-scripted responses to visitors' input, sometimes with the help of AI.
Live Chat
We're using live chat to mean chat plus a team to respond to inquiries, as opposed to a chat tool you can use to respond yourself.
Live Chat Hours
Chat Tool
With a chat tool you can add a chat box to your website so that visitors can chat directly with you or your firm staff when you are available.
A chatbot is an automated messaging tool for automated communication with visitors to your website or within commonly used messaging apps like Facebook Messenger. Some are essentially a guided form, while others might use AI to answer more complex questions.
Phone Features
A hosted phone solution allows you to move your entire phone system to the cloud. It can also come with advanced call routing options, call recording, analytics, and more.
Call Routing
With call routing you can direct incoming calls based on criteria you set. For example, you could send existing clients directly to the lawyer handling their matter. Or distribute potential client calls evenly among intake staff. Or just send calls to your virtual receptionist after hours.
Voicemail Transcription
Your phone service can transcribe your voicemails using text recognition software so you can read your messages instead of listening to them.
Call Recording
"This call may be recorded for quality control purposes." Only if you want to, of course.
Call Analytics
Use information about your calls to identify patterns, calculate the ROI of your marketing efforts, and improve your client service.
Text Messaging
Send and receive text messages using your business phone system.

Things You Might Want to Know about Ooma Office

30 days risk free, and no contracts. While Ooma Office does not offer a free trial, if you decide it’s not for you in the first 30 days, you can get a refund, no questions asked. And Ooma does not require a long-term contract, so you aren’t locked in.

Mobile calling. In order to make phone calls with Ooma from your mobile phone (so that your business phone number shows up in caller ID), you will need to use the Ooma app.

Not exactly a virtual receptionist. Ooma calls one of its features Virtual Receptionist, but it’s not the same as the other virtual receptionists we’ve reviewed. There is no person who picks up the phone for incoming calls. Instead, Ooma’s Virtual Receptionist feature allows you to “automate how you manage incoming calls” by creating phone trees and routing calls. Which might be something you want even though we usually use virtual receptionist to mean something else.

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