Why You Need a Mobile, Paperless Office

Admittedly, as long as you can afford it, having an office is a must. But I also think that having a mobile, paperless, office makes life a lot easier.

Today, for example, I needed to accompany a family member to some unexpected medical appointments. There was no freaking out because my entire practice is on my iPhone and my MacBook Pro at home.

While waiting at the office I was using Google Reader to look for blog topics, emailing clients via our Gmail, and moving meetings with Google Calendar. I did not need to, but I could have accessed our entire firm via Dropbox on my iPhone. With Skype, if I needed to, I could have even called into our client meetings this morning.

Because I needed to drive the family member back to doctor’s office in the afternoon, I decided to stay at home and work. Everything I needed was already on my computer because of Dropbox. There was no concerns about needing documents left at the office, because they are all online. When I needed to touch base with Sam, we video chatted for twenty minutes to get on the same page for the day.

Having a paperless, mobile office makes working anywhere easy and stress-free. Make the switch and make life easier!

(photo: funkypancake)


  1. That’s a fantastic example of the need for a paperless office. We’ve lately been working a lot with law firms to take care of the postal mail aspect of going paperless. One of the most common ways we have helped are for lawyers who permanently want to be away from the office and work at home. In fact, I just had a customer permanently close his office. He works full time from home and his clients haven’t even noticed!

  2. The big concern with a paperless office is security and reliability. A lawyer would have to make sure that DropBox is secure. Moreover, there has to be local backups to prevent a technical failure at DropBox from knocking out all client files. The local backups also have to be secured. Also, having a local copy would keep your office running if DropBox ever, well, drops.

  3. Sam Glover Sam G. says:

    With Dropbox, you always have a local copy. That is the point.

    But I agree you need additional backup. Anyone going paperless should have two backup methods in at least two locations, at a minimum.

  4. Avatar Randall R. says:

    Dropbox is secure and almost always reliable. If you use a desktop at work, and have a laptop you use at home, you have two backups right there.

    If you just carry a laptop between home and work, plug in an external drive at your office for additional backup.

  5. Avatar David Warner says:

    Do you know if Drop Box can be directed to sync folders other than the Drop Box folder?

  6. Sam Glover Sam G. says:

    No, Dropbox only syncs folders within the Dropbox folder. The way to use it is just to stick all your files into your Dropbox.

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