Cavo Legal Organizes Your Knowledge

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legal-knowledge-searchCavo Legal Knowledge Search mines your firm’s digitally-stored information, builds connections between documents, and let’s you make better use of your data.

Here is how it works: you install a small program on all your firm’s file servers (or all its computers, if your files are more spread out), and Cavo indexes everything. When you search, you can search by matter (you can tell Cavo which folders contain matters) and other restricters.

The magic happens in the results.

Cavo will intelligently extract concepts (like “landlord and tenant” when you search for “lease”) to help you make connections you might have missed. This could be especially effective for document-intensive matters, or if your firm maintains good reference folders.

In addition to the organic concept extraction, Cavo lets you add your own tags. You can add personal tags for your own use, or enterprise tags for everyone in your organization to use.

Cavo is a truly impressive tool. The problem is not with Cavo; it is that your computer already does 80-90% of what Cavo can do. Indexed search, whether Windows Desktop Search, Spotlight on Macs, or Beagle on Linux, is now a standard operating system feature. Cavo adds some great features, like concept creation and tagging, but at the current price—starting at $50 per user, per month (or $400 per year)—I cannot recommend it.

Cavo says the price, which gets better as your organization gets larger, is still under consideration. I suggested $20 per month was about as much as I would be willing to pay, but I think $10 per month is probably the sweet spot for the features Cavo brings to the table.

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  • Being a small law firm that uses Dropbox for our online and “network” storage, I generally use the Windows Desktop Search. However, I also use Google Desktop. This wonderful product can be used to do searches of your computer. And reportedly across computers, at least that is one of the setting options. I’m not sure how that works since I never used it.

    I would be curious to see a comparison of the two products. I do know that a benefit of Google Desktop is that it costs $0 down, and $0 a month.

    Either way, thanks for another great post Sam.