Bates numbering with CutePDF

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Personal Productivity for Lawyers

This quick-start guide to Getting Things Done and Inbox Zero also includes two shortcuts for those who want the benefits of GTD without having to learn the system.

Going paperless if your document production usually involves a ton of documents presents a problem. To get Bates numbering features in Acrobat 8.0, you need to buy Acrobat Professional, a $449 program. Since that is more than most will pay for Microsoft Office 2007, it seems a bit beyond the reach of most solo practitioners.

You could get IntelliPDF Bates, but $169 is still a bit steep for a one-trick pony.

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Fortunately, CutePDF is a $49.95 full replacement for Acrobat Standard, and includes Bates-numbering features. And it is a piece of cake to use. Open your file, click the “header and footer” button or Tools > Header and Footer, and you’ll see the screen at right (click for full-size). Enter < b > (no spaces) plus the number you want to start at. If you want your Bates stamps to show up with other text, such as “Plaintiff 0001,” just enter that text before the < b > tag. Hit “OK,” and VOILA!

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