scan to pdf
The Fujitsu ScanSnap S1100 is forget-you-have-it-in-your-bag tiny, a document scanner for lawyers on the go. But it is also—at just under $200—a great second scanner for the home office. It doesn’t have all the bells and whistles of its bigger siblings, the S1300 and S1500, but it retains a surprising number of features in a seriously portable package.
If you frequently read Lawyerist, there is a good chance you use a Fujitsu ScanSnap as part of your paperless office.
Like every other technological wonder, the ScanSnap requires upkeep and occasional cleaning. Fortunately, maintenance is fairly inexpensive and easy.
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If your firm is not paperless by now, you probably know you ought to be. Chances are good that your malpractice insurer already is, and your local courthouse is going in that direction. Plus, a paperless law firm is just better.
However, I think a lot of solos and small-firms are not sure where to start. Going paperless is a piece of cake, but getting started with any new technology tends to hand up a lot of lawyers. Here is what I suggest.
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http://www.flickr.com/photos/brianmeidell/171910962
Electronic signatures are becoming increasingly popular. Federal courts accept electronic signatures, state courts are starting to accept them, and businesses are using them to execute contracts.
If you are considering using digital signatures for your practice, try out Echosign.
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I made my firm paperless almost 5 years ago. Back then, I was working out of a spare bedroom, and I got a ScanSnap s1500 partly because the advantages of being paperless were obvious to me even then, and partly because I needed to stop the accumulation of bankers boxes in the closet.
Here’s why I’m glad I did:
See our Law Technology Buyer's Guide for our top technology recommendations.
Lexmark Platinum Pro905
Lexmark has identified lawyers as a great fit for its SmartSolutions line of printers and all-in-ones, so it sent me its Platinum Pro905 all-in-one inkjet to try. The SmartSolutions line of printers and all-in-ones is basically an attempt to turn your printer into an iPhone. Which turns out to be surprisingly useful, actually.
Overall, the Lexmark Platinum Pro905 is a great all-in-one inkjet with one crippling flaw: it is an inkjet. In my humble opinion, inkjets are a bad choice for a law office. Aside from that gigantic caveat, this is a great piece of kit, and if you aren’t churning out lots of paper, this may be the printer for you.
My firm uses Dropbox for storing our files online, and I love it. If you want to have a paperless (and mobile) office, I highly recommend using Dropbox. If you elect to go paperless, you also need to invest in a solid scanner, like the Fujitsu ScanSnap s1500. Dropbox costs $9.99 a month for 50 gigs of storage, and a ScanSnap will run about $420, depending on where you buy it.
See our Law Technology Buyer's Guide for our top technology recommendations.
Let’s get this out of the way: I love Fujitsu ScanSnap scanners. At some point, Fujitsu got wind of this, and started sending me test units so I would continue gushing about their products online. Fine with me.
When I bought my first ScanSnap—an S500—it was clearly the easiest way to get into document scanning. All I had to do was drop my documents into the auto-feeder, hit the blue button, and decide where to save the resulting PDF. Cake.
So I was excited when I first got wind of the ScanSnap S1300. The concept is the same of the larger ScanSnap S1500, just in a much smaller package. It is a nice second scanner if you have a specific need for scanning on the go. But it will not replace a desktop document scanner like the S1500.
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Using the Fujitsu ScanSnap s1500M with a Mac is a beautiful thing in my paperless law office.
Arguably, like everything else, the scanner works better on a Mac than a PC (Mac fanboy joke). Favoritism aside, the S1500M works great with a Mac.
The S1500M is visually more appealing than the ScanSnap S1500 scanner. With a sleek pearl color and nifty blue light, the scanner would fit in seamlessly on the bridge of the USS Enterprise of Star Trek fame. Whether you use a Mac or a PC, the scanner will look nice on your desk.
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